Morning, evening and night
Shift templates, scheduling in the weekly grid, and copying a whole week. A shift that crosses midnight counts as one shift.
By industry
Time clock for care homes and nursing facilities
A ward that needs staff every hour, night shifts, last-minute swaps and credentials that must stay valid — without chasing anyone.
What RayClock does for you
Credentials with expiry dates
For each staff member keep a professional licence, work permit, trainings and medical clearance with an expiry date, and get an alert in advance.
Availability before scheduling
Employees mark in advance the days they can’t work, and the manager sees it in the scheduling grid. The decision stays with her.
Swaps and open shifts
Two employees agree on a swap and the head nurse approves — only the approval moves the schedule. Employees can also take an open shift, with the manager’s approval.
Clock in without a phone
A personal NFC card at a tablet by the staff entrance, or an NFC tag for phones. A punch left open is flagged to the manager.
Who is on the ward now
The shift lead sees on the dashboard who is in right now, who hasn’t arrived yet, which requests are waiting and which credentials are about to expire.
A day and night on the ward
- 06:50 · Morning shiftCaregivers hold their cards to the tablet at the staff entrance. The shift lead sees on the dashboard who has arrived.
- 07:05 · End of the nightThe night team clocks out. A 23:00–07:00 shift counts as one shift, even though it crossed midnight.
- 12:00 · A swapA caregiver asks from his phone to swap Thursday’s night shift with a colleague. She agrees, the shift lead approves, and the schedule updates.
- 16:00 · An expiry coming upThe manager gets an alert that a caregiver’s safety training expires in a month, and books a refresher before it lapses.
- Month endHours, overtime, Shabbat and holidays are calculated. Fix gaps with a reason in the log, lock the month and export to payroll.
Practical questions
Does the system apply the 7-hour night working day?
Not automatically. Under the Hours of Work and Rest Law, night work is a working day with at least two hours between 22:00 and 06:00, and its working day is 7 hours. RayClock does not detect night work by itself: for staff who work nights regularly you set up a separate work profile with a 7-hour working day, so every hour beyond it counts as overtime. Someone who mixes day and night shifts needs a check by whoever prepares payroll. Details in the guide to daily working hours.
How do we know a caregiver’s credential is about to expire?
Each employee file has a list of credentials with expiry dates, and the system sends an alert before expiry, as many days ahead as you set. Whether to schedule them stays the manager’s decision.
Some of our staff have work permits. Can we track their validity?
Yes. The work permit is saved in the employee file as a credential with an expiry date, and the system sends an alert before it expires, as many days ahead as you set.
Does a swap between employees take effect immediately?
No. The two employees agree between themselves, and only the manager’s approval moves the shifts in the schedule. That way the schedule never contradicts itself.
A caregiver forgot to clock out after a night shift. What happens?
The manager gets an alert about the punch left open, and fixes it with a reason that is saved in the log.
Does the system store medical information about residents?
No. RayClock manages the staff — attendance, shifts and employee files — not information about residents or patients.
The employment-law information on this page is general and is not legal advice. A collective agreement, an extension order or a personal contract may give employees more.
More for managing your team
Shift scheduling · Employee management and files · Attendance and staff management for clinics · NFC attendance clock · How many hours a day can you work under Israeli law
Want to build your ward’s schedule in RayClock?
A 14-day trial, up to 100 employees, no credit card. After that, pricing is by active employees.